Resignation Letter Templates (and Advice for How to Write One)

Resignation Letter Templates (and Advice for How to Write One)Resignation Letter Templates (and Advice for How to Write One)Amid the excitement of preparing for a new role, drafting a resignation letter may seem like just one more hurdle to cross before you can move onto the next stage of yur career.However, like every aspect of resigning, it is important to maintain a professional approach. So, even if your anfhrer doesnt ask for notification in writing, handing over a resignation letter can enhance your professional reputation and support a healthy working relationship with your manager.Not sure what to say? Follow our resignation letter schabloneThe key is to remain diplomatic. Dont turn your resignation letter into a list of grievances. You may want to work for the company again at some stage, or you could cross paths professionally with your current boss further down the road. At the very least, you may need your employer to provide a reference for you. So, keep your letter posi tive and tactful.Bear in mind, your resignation letter should follow up to a face-to-face meeting with your manager. Draft the main points of your letter in advance but wait until you have had a conversation with your manager to fine-tune the wording so that it reflects the main points of your conversation.SEARCH OUR OPEN JOBSWhat your resignation letter should includeYour resignation letter doesnt have to be long or complicated, but some aspects should be standard.Date your letter so theres written documentation of how much formal notice you have given the company.Address the letter to the appropriate person.Keep the opening paragraph short and to the point regarding your intention to resign.Provide the date of your last day with the company.Sign your letter, followed by with your personal/forwarding contact information for any post-departure questions or communication.Hand-deliver the printed letter (or mail it). You can also attach the Word document to an email to your human reso urces department, copying your manager.Extend an offer of supportMake it clear in your letter that you are willing to assist with training your replacement and preparing your team for your exit. Explain that you will aim to complete your current tasks before you leave and provide key information in writing about contacts or dates when regular duties need to be completed. Take a look at our resignation letter example below see how this can be done.Note your appreciation in writingEven though you may not always have enjoyed positive experiences in your current role, its likely your employer has invested time and money training you for the position. This makes it courteous to thank your manager for the opportunities youve been given.No job is smooth sailing all the time, and it can help to think back to some of the best times with the company to set the tone of your thank-you. Its all part of adopting a professional approach to your resignation letter and leaving behind a good impressi on.What to avoidIts likely your employer will store your resignation letter with other employee files, and it may be referred to in the future if another company requests a reference. This being the case, a poorly written or overly critical resignation letter has the potential to impact your career long after youve moved on from your current job.Dont explain why you are leaving.Dont vent about the downsides of the job, your coworkers or the company.Dont brag about what youre doing next.Dont send an unedited letter with errors.Stick to the basics, no more than one page.Keep the tone positive and professional, and your resignation letter cant work against you at any point in the future.Resignation letter template example(Current date)Managers nameCompany NameAddressDear (managers name),Please accept this letter as formal notification of my resignation from (company name). My last day with the company will be (date).Before I leave, I will ensure that all my projects are completed as fa r as possible, and I am happy to assist in any way to ensure a smooth handover to my replacement.I would like to thank you for the opportunity to work at (company) for (years of service). During this time I have thoroughly enjoyed the atmosphere within the team and will miss our interactions.While I am excited by the new opportunities that I will be pursuing, I will always remember my time at (company name) with affection. Please do not hesitate to contact me if you need further information after I leave, and I would be delighted if you stay in touch.Kind regards,(Your signature)(Your printed name and contact information)